PART IV — ELECTRONIC FILING, SERVICE, FEES, PRIVACY, AND DOCUMENT FORM

Rule 27. Tender, filing, acceptance, and the official timestamp

Cite asRid. R. Sup. Ct. 27Official text at page 10

(a)§

Two-phase submission

The ECMS ordinarily:

1.§

creates the case or filing record at Pending status and creates document rows awaiting upload; and

2.§

changes the filing to Submitted only when the last constituent document is completely received.

(b)§

Tendered

A Pending filing is tendered but not filed. A phase-one timestamp or an incomplete submittedAt value does not make an abandoned upload timely.

(c)§

Filed

A filing is legally filed when:

1.§

every document comprising it has been received;

2.§

the status is Submitted or Accepted; and

3.§

the ECMS records the completion time.

That completion time is the filing time. Clerk acceptance or rejection does not move it.

(d)§

Upload failure

A filing at Upload Failed or Pending is not filed. The filer must complete or retry the upload. If an upload failure crosses a deadline, relief is available only under Rule 4, Rule 5, or governing law.

(e)§

Receipt

The ECMS receipt, Bates number, status, and audit event are prima facie evidence of tender and filing. A screenshot of a local draft, browser page, or attempted upload is not a receipt.

(f)§

Multiple documents

All documents within one filing share one status, signature, fee, Bates number, and filing time. A party must not assume one uploaded document is independently filed while another document in the same filing remains incomplete.

(g)§

Acceptance

Acceptance is the Clerk’s quality-review decision. It does not establish jurisdiction, waive a defect, prove service of original process, or decide the truth of the filing.

(h)§

Wrong case

A document filed in the wrong case is not filed in the intended case. The filer must promptly notify the Clerk and file it in the correct case. The Court may grant legal relief from the error when permitted, but the ECMS timestamp in the correct case cannot be altered.