TITLE NINE — GENERAL PROVISIONS
Rule 58. Records Kept by the Clerk; The Docket
The Docket. The Clerk shall maintain, within the electronic filing system, a docket for every case. The docket shall show:
the case number, the court, the case type, the case status, and the title of the case;
every party, the role and actor type of each, and the attorney of record for each;
the assigned judge, where one is assigned;
every filing, with its filing code, its Bates number, its electronic signature, its status, and the recorded times of its creation, submission, acceptance, or rejection;
every document comprising each filing, and its upload state;
every order, judgment, decree, writ, return, log, and satisfaction entered in the case;
every fee assessed and its status; and
every act of the Clerk this Title requires to be noted upon the docket.
Identifiers.
A case number is assigned by the electronic filing system in the form RSC-{TYPE}-{four digits} for a Superior Court matter and RSPC-{TYPE}-{four digits} for a Supreme Court matter. A case number is not sequential and encodes nothing about the order in which cases were filed. No rule, order, or practice shall treat a case number as evidence of the time of filing.
Each filing bears a Bates number in the form BATES-YYYYMMDD- ##########, which is unique to the filing. It is not assigned per page, is not sequential, and is not gapless.
A paper shall be identified in the record by its case number and Bates number.
Time. Every time recorded in the docket is stated in Coordinated Universal Time. The system maintains no court-day calendar, no filing cutoff hour, and no table of holidays, and computes no deadline. Time runs continuously from the recorded event.
Public Access.
What Is Public. Filings at the status of Accepted or Submitted, and the documents comprising them, are public in a Superior Court matter whose case type is not confidential.
What Is Not Public. A filing at the status of Pending or Rejected is not public, and the reason recorded for a rejection is not public. A rejection reason is available to the filer and to the staff of the court.
Supreme Court Matters. Matters of the Supreme Court are not public. A party reaches the party’s own Supreme Court matter through membership in the case, and the staff of the Supreme Court through their office. A clerk designated for one court has no access to the matters of the other.
Sealed Matters. Confidentiality attaches by case type. In a sealed matter the existence of the case and its documents are withheld from the public, and the matter is suppressed from the event feed of the electronic filing system. Expungement matters are not sealed; their petitions, dispositions, and documents are public record so that the docket may be audited.
No Document-Level Sealing. The electronic filing system provides no sealing of an individual document and no redaction of a document. No order shall purport to seal, redact, remove, or alter a document in a case whose type is not confidential. Sensitive material is protected by the filer’s duty under Rule 5.6, by protective orders that bind persons under Rule 47(8), and by the Clerk’s rejection of a filing.
Delivery of Documents. A document is delivered from the record by a short-lived signed link. Raw storage locations are not disclosed. On request, a document is made available in accessible text, HTML, and EPUB formats in addition to the form in which it was received.
Research Surfaces. The court library and the document index search the extracted text of documents. They reach only public documents, of public filings, on cases that are not sealed. No search of those surfaces returns the text of a sealed matter, of a Supreme Court matter, or of a filing at the status of Pending or Rejected.
Audit. Every mutating action within the electronic filing system is audited, recording the actor, the action, the resource affected, the time, and the associated metadata. The audit record is a record of the court. It is not public, and it may be produced upon the order of the court on a showing that its contents are material to a matter before the court.
Integrity and Permanence.
A document is immutable once received. A second transmission of bytes to a document already received does not replace them.
A filing that has been rejected accepts no further bytes and is not re-reviewed.
No filing and no document shall be altered, withdrawn, removed, or unaccepted. The cure for a defective filing is a corrected refiling under Rule 5.3, which bears its own later filing date.
Administrative deletion of a case is permitted only to an administrator of the electronic filing system, and shall be performed only upon the written order of the Chief Judge of the Superior Court, or of the Chief Justice in a Supreme Court matter, entered for cause and recorded in the audit record. No party, attorney, clerk, or judge may otherwise cause a case to be deleted.
Certification. The Clerk shall certify all orders, judgments, and decrees of the courts, as 3 R. Stat. § 131.102 requires. A copy of a document from the record, bearing the Clerk’s certification and the seal kept under 3 R. Stat. § 131.105, is admissible as an official record under Rid. R. Evid. 1005.
Correction of the Docket. A clerical mistake in the docket arising from oversight or omission may be corrected by the court at any time under Rule 42(1), on its own initiative or on motion. A correction is made by a new entry that states what was corrected and why; no entry already made shall be erased.